How Company Brain changes a sales team: 5 scenarios for a B2B company
A sales manager spends a large part of the day searching rather than selling: the price list, the terms, past correspondence, the deal status. Company Brain gathers company knowledge in one place and takes over the routine. Here are five scenarios teams usually start with.
W2W editorial teamWin to WinIn short
- Company Brain answers with a link to the source — a contract, a price list or a CRM note — and honestly says "I don't know" when there is no data.
- Five sales scenarios: 24/7 lead qualification, answers for managers, proposals, call summaries and CRM hygiene.
- Access rights apply before an answer is generated: a manager never sees documents outside their role.
- A prototype on company data takes 2 weeks, a pilot with a quality metric 2–4 weeks; implementation starts at $5,000.
What Company Brain is and how it differs from a chatbot
A chatbot follows a pre-written script and breaks on the first unusual question. Company Brain is a second brain for the company: it knows your documents, correspondence, CRM and 1C, understands the task, finds the data itself and answers with links to sources. It can also take action: create a task, fill in a document, send a report. It has access rights and boundaries — like an employee.
More about the product on the Company Brain page. Below are five scenarios sales teams usually start with.
1. Qualifying inbound leads 24/7
Leads arrive at night, at weekends and in messengers where nobody is watching. Company Brain takes the request in Telegram, on the website or by email, asks qualifying questions — the task, timing, budget, the decision maker — creates a deal in the CRM and books a meeting for a manager.
What changes: the first reply to the client comes in under a minute, and the manager gets the lead with context rather than just a phone number.
2. Answers for managers on product, prices and terms
"What discount does this client get?", "Have we integrated with this bank before?", "What did we promise in the last proposal?" — questions like these distract the head of sales and colleagues. Company Brain answers in seconds and shows where the answer comes from: a contract clause, a price list row, a message in a thread.
If there is no data or confidence is below the threshold, it does not make things up — it says "I don't know" and hands the question to a person.
3. Proposals in minutes
A manager describes the client's request, and Company Brain drafts a proposal in the company template: the scope from similar projects, current prices, timelines and payment terms. The manager checks, edits and sends it — instead of assembling a document from five files.
4. Call and meeting summaries
After a call Company Brain prepares a short summary: what matters to the client, which objections came up, what was agreed and the next step. The result goes to the deal card, and tasks go to the owners. The head of sales sees where deals are lost without listening to full recordings.
5. A clean CRM without manual data entry
Half of a sales team's problems come from an outdated CRM: deals stuck without a next step, duplicate contacts, stale statuses. Company Brain reminds about stalled deals, suggests the next step based on the conversation history and updates fields after calls and emails — the manager only confirms.
How security works
- Rights before generation. Documents outside a role's access never get into the answer's context.
- Answers with sources. Every answer links to a document or a record.
- Audit log. Every request and source is logged, so you can always see why an answer was given.
- Where data lives. The W2W cloud or a private installation on your servers.
How implementation goes
| Stage | Timing | Result |
|---|---|---|
| Prototype | 2 weeks | Company Brain answers on your data |
| Pilot | 2–4 weeks | Tested on 50 real questions, acceptance threshold — 85% acceptable answers |
| Launch | 6–10 weeks from kick-off | Integrations, access rights, team training |
The acceptance threshold is fixed in the contract before the pilot starts. Implementation starts at $5,000; cloud operation from $500 per month. The calculator shows a preliminary range for your configuration, and you can discuss scenarios at a meeting.
Questions and answers
Which scenario should a sales team start with?
Most often with answers for managers on product and terms: the effect is visible immediately, and the knowledge base built for it is later reused for lead qualification and proposals.
Can Company Brain make up an answer for a client?
It answers only from your documents and data and shows the source. If confidence is below the threshold, it says "I don't know" and hands the question to an employee.
Which systems does Company Brain work with?
Messengers, email, documents and CRM/ERP: Telegram, Google Drive, Gmail, Bitrix24, AmoCRM, 1C and others — we define the integrations during the brief.
How much does implementation cost?
From $5,000 depending on the number of skills, channels and integrations. Cloud operation starts at $500 per month; we fix the exact figure in a proposal.
Shall we discuss your task?
Tell us which process you want to automate — in 30 minutes we will show how to do it and what it costs.
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